Trademark Assistant

Position Summary:

Seeking a highly organized and detail-oriented Trademark Assistant who thrives in a dynamic environment, prioritizes effectively under tight deadlines, and demonstrates a proactive approach to managing a diverse workload. This role is ideal for individuals who possess a collaborative spirit, excel in team settings, and are eager to provide top-tier support to our trademark paralegals, attorneys, and clients. The Trademark Assistant will have the unique opportunity to enhance their professional growth and potentially advance into a paralegal position.

Responsibilities:

Assisting Trademark attorneys and paralegals with the following:

• Routine tasks related to U.S. and foreign trademark prosecution.
• Handle the legalization of documents and coordinate their delivery to assigned destinations.
• Participate in portfolio intake and transfer-out projects.
• Ensure accurate record-keeping of trademark-related documents.
• Administer trademark Watch Subscription renewals.
• Prepare reporting communications to clients regarding USPTO documents and notifications.
• Create Trademark Status Charts and dockets as necessary.
• Assist with document production projects.
• Online research related to business development.
• Assist in gathering evidence for trademark and domain enforcement actions.
• Assist with special projects related to trademark prosecution and management as assigned by supervisors.
• Overflow support which may include document revisions, edits, and proofreading
• Provide backup support for other administrative roles within the team during peak periods or absences, e.g., update calendars and contacts, new matter intake, submit expenses.

Essential Skills:

• Experience with Microsoft Office tools (Excel, Word, Outlook).
• Administrative/clerical experience with a focus on accuracy and efficiency.
• Excellent verbal and written communication skills.
• Ability to manage multiple deadlines effectively while maintaining attention to detail.
• A highly motivated, positive, and resilient demeanor.
• Ability to work both independently and within a team.
• Exceptional interpersonal abilities with clear, concise verbal and written communication skills, demonstrating professionalism and diplomacy.
• Competent in navigating virtual work environments efficiently.

Desirable Skills:

• Familiarity with trademark law or processes.
• Previous experience in a trademark department of a law firm or corporation.

Minimum Qualifications/Requirements:

• Bachelor's Degree
• Some college and equivalent experience will be considered
• Computer skills: Proficient in Outlook, Word, Excel, iManage or other document management system.